Privacy Policy

Last updated: April 2026

This Privacy Policy applies to the Nota mobile application (available on iOS and Android), developed and operated by Fossicking ("we", "us", or "our").

Nota is a professional incident recording app used by organisations and their authorised staff. Your privacy matters to us. This policy explains what data we collect, how we use it, and your rights.

1. Information We Collect

• Account credentials: When you log in, your staff identity (as set up by your organisation's administrator) is stored locally on your device to maintain your session.
• Incident records: Incident data you create — including text notes and audio recordings — is stored locally on your device and transmitted to your organisation's designated server.
• Audio recordings: The app records audio when you explicitly start a recording. Recordings are stored locally and uploaded to your organisation's server as part of an incident record.
• Push notification token: A device token is registered with Firebase Cloud Messaging (FCM) to allow your organisation to send you notifications. This token is associated with your account on your organisation's server.

2. Information We Do Not Collect

• We do not collect your precise or approximate location.
• We do not access your contacts, photos, camera, or calendar.
• We do not use any advertising or analytics SDKs.
• We do not sell or share your personal data with third parties for marketing purposes.

3. How We Use Your Information

Data collected within Nota is used solely to:

• Authenticate you and maintain your session within the app.
• Create, store, and transmit incident records on behalf of your organisation.
• Deliver push notifications sent by your organisation.

4. Data Storage and Security

Incident data and audio recordings are stored locally on your device using an encrypted SQLite database. Data transmitted to your organisation's server is sent over HTTPS. We do not operate a central Nota server — your data resides with your organisation.

5. Third-Party Services

Nota uses Firebase Cloud Messaging (provided by Google) for push notifications. Firebase may collect device identifiers as described in Google's Privacy Policy. No other third-party analytics or advertising services are used.

6. Demo Mode

Nota includes a Demo Mode that allows you to explore the app using local sample data only. No data is transmitted to any server during a demo session, and no account is required.

7. Data Retention

Local data is retained on your device until you log out or uninstall the app. Data stored on your organisation's server is subject to your organisation's own data retention policies.

8. Children's Privacy

Nota is intended for use by professionals within an organisation. It is not directed at children under the age of 13, and we do not knowingly collect information from children.

9. Your Rights

As Nota operates within your organisation's environment, requests to access, correct, or delete your personal data should be directed to your organisation's administrator. For any privacy concerns relating to the Nota application itself, please contact us using the details below.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last updated" date at the top of this page will reflect any changes. Continued use of the app after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us at:
Email: nota.privacy@fossicking.com.nz